The same notice three ways: an email with the details, a text of 160 characters or fewer, and a phone script of about 30 seconds.
Subject: Pool closed Monday, June 8, through Friday, June 12
Residents of Oak Hollow,
The pool will be closed from Monday, June 8, through Friday, June 12, while it is resurfaced. The clubhouse and fitness room stay open.
We expect the pool to reopen Saturday morning. If that changes, we will send another notice.
Questions: call the office at 727-555-0100 or reply to this email.
Oak Hollow HOA office
Oak Hollow HOA: Pool closed Mon Jun 8 to Fri Jun 12 for resurfacing. Clubhouse stays open. Questions: 727-555-0100
114 characters. One text.
This is the Oak Hollow office. The pool will be closed Monday, June 8, through Friday, June 12, while it is resurfaced. The clubhouse and fitness room stay open. We expect the pool to reopen Saturday morning. Again: pool closed June 8 through June 12. Questions, call the office at 727-555-0100. Thank you.
About 21 seconds read aloud.
Writing tips
Put the street and the time in the subject. Many residents read only that.
Keep it to 160 characters. An emoji or a curly quote can cut that to 70 and make it two messages. Start with your community's name so the resident knows who it is from. Leave out links, and give a phone number.
Say who is calling first. Say the main fact twice. Write times the way you would say them: "9 in the morning," not "9:00 a.m." Keep it near 30 seconds, because voicemail may cut a long one off.
DewAlert
DewAlert sends one notice by email, text, and a recorded phone call, written separately for each, to the residents who asked for it. $2,700 a year for one subdivision.
These templates are for everyday notices. They are not the official notice for a meeting, an election, a budget, a fine, or a lien. They do not replace your county's emergency alerts.