The same notice three ways: an email with the details, a text of 160 characters or fewer, and a phone script of about 30 seconds.
Subject: Main gate closed Wednesday, 7:00 a.m. to 3:00 p.m. Use the north gate.
Residents of Oak Hollow,
The main gate on Oak Hollow Boulevard will be closed on Wednesday, June 10, from 7:00 a.m. to 3:00 p.m. for repaving.
Please use the north gate on Palm Drive. Visitors and deliveries will be sent there. Allow a few extra minutes in the morning.
Questions: call the office at 727-555-0100 or reply to this email.
Oak Hollow HOA office
Oak Hollow HOA: Main gate closed Wed 7am-3pm for paving. Use the north gate on Palm Dr. Questions: 727-555-0100
111 characters. One text.
This is the Oak Hollow office. The main gate will be closed Wednesday from 7 in the morning until 3 in the afternoon for repaving. Please use the north gate on Palm Drive. Visitors and deliveries will be sent there too. Again: main gate closed Wednesday, 7 to 3. Use the north gate on Palm Drive. Questions, call the office at 727-555-0100. Thank you.
About 26 seconds read aloud.
Writing tips
Put the street and the time in the subject. Many residents read only that.
Keep it to 160 characters. An emoji or a curly quote can cut that to 70 and make it two messages. Start with your community's name so the resident knows who it is from. Leave out links, and give a phone number.
Say who is calling first. Say the main fact twice. Write times the way you would say them: "9 in the morning," not "9:00 a.m." Keep it near 30 seconds, because voicemail may cut a long one off.
DewAlert
DewAlert sends one notice by email, text, and a recorded phone call, written separately for each, to the residents who asked for it. $2,700 a year for one subdivision.
These templates are for everyday notices. They are not the official notice for a meeting, an election, a budget, a fine, or a lien. They do not replace your county's emergency alerts.